[57north-announce] UPDATE: 57North Hacklab Ltd. AGM Jitsi Meet link

[Edward Watson]

Hi all.

We have created a Jitsi Meet room over at https://rave.consulate.scot/57NAGM
<https://rave.consulate.scot/57NAGM> for the AGM this evening. If you point
your browser there, you will enter the room. Once in, it's good practice to
click the 'three stacked dots' button on the bottom-right of the screen and
set your AV options and screen name as needed. You will join muted, but can
either (2) toggle mute yourself using the on-screen buttons or (2) remain
muted (preferred) and use your space-bar as a 'push-to-talk' button.
Wearing earphones is recommended to avoid echo effects for others.

Whilst currently empty, the room is running with a static screencast so
feel free to duck in if you want to test your access. I'll be in the room
but probably away from the session, unless on a break from work. I'll hope
to see you there for a 19:30 start this evening.

Kind regards,
Nordin

---------- Forwarded message ---------
From: <mail at edwilldesign.com>
Date: Sat, 18 Apr 2020 at 18:00
Subject: 57North Hacklab Ltd. AGM

Dear members (apologies if you receive this twice via the cross-post)

We hope you are all keeping well during these difficult times, brought upon
us as a result of the COVID-19 pandemic.

As a stated annual requirement in our articles, 57 North Hacklab Ltd. will
be holding our Annual General Meeting (AGM) at 19:30 on Monday the 4th of
May 2020. The meeting will be virtual using the Jitsi video conferencing
application. Exact location details of the Jitsi arrangements (i.e. the
actual URL) will follow closer to the meeting on the announce maillist, and
be publicly archived also [0].

Much of the procedure for the AGM is laid out in the articles of
association which can be obtained from Companies House.

Our current membership count is 16, a quarter of which is 4 therefore
quorum for the meeting will require 4 members (see Article 44).

The AGM is intended to be a check that we are sticking to our legal
requirements rather than going through the day to day running of the space
(issues about the day to day running would be better raised on the discuss
mailing list).

Agenda for the meeting:

 - Election of meeting chair

 - Previous AGM minutes[1]

 - Report on activities since last AGM

 - Treasurer's report

 - Election of directors

 - Discussion of suggested ways the space can assist those affected by
   the Pandemic, including a 6-month fees holiday for those affected.

 - Any Other Competent Business

We are now accepting nominations for anyone who wishes to stand for
election as a director for the next year. Nominations can be made by
sending an email to 57north-announce at lists.57north.co stating that you
would like to stand (and some explanation of why) before the meeting or by
indicating that you want to stand when we get to that part of the meeting.
Please send it as soon as possible.

The details of how the election of directors will be conducted will be up
to whoever is elected to chair the meeting (Articles 48, 51 and 52) but
will probably be something along the lines of: if we have less than 5
candidates more nominations will be sought until we get to 5 or more
candidates.  If we have exactly 5 candidates at the AGM then they will
become the new board. If we have more than 5 candidates then we'll have an
election to decide who gets to be a director - previously [2] we've done
this with via opavote.org.

If any member can't make the virtual meeting there are a couple of things
they can do to participate should they wish to.

Any issues you'd like to have raised at the meeting can be sent to
57north-discuss at lists.57north.co or privately to any of the directors
or to the directors collectively at 57north-ctte-private at lists.57north.co
(please make it clear you are
sending something you want raised at the AGM) and we will see that it is
brought up.

A proxy can be appointed to vote on your behalf at the meeting (see
Articles 47, 53 and 54). If you would like to appoint a proxy please send
an email to 57north-ctte-private at lists.57north.co

Email sent to the 57north-ctte-private address is redirected to all
presently listed directors and is not archived by 57North Hacklab (but may
be by the individual directors).

The email (preferably PGP signed, with a key trusted by the directors to be
yours) should contain:

 - Your name and address (as it appears in the register of members
   (hackhub))

 - Who you would like to appoint as a proxy

 - That this is for the AGM on 4th May 2020

 - If you have any specifications for how the proxy is to act on your
   behalf.

The proxy should bring the same details to the meeting on paper and signed
by the member they are to act as a proxy for.

[0] https://lists.57north.co/pipermail/57north-announce/
[1]
https://github.com/hackerdeen/meetings/blob/master/2019/19-04-16.AGM.minutes.md
[2] https://57north.org.uk/elections/2014/

57North Hacklab Ltd. is a company registered in Scotland (No. SC470230).
57North and 57North Hacklab are trading names of 57North Hacklab Ltd.

Nordin (on behalf of the board)
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