[57north-discuss] [57north-announce] Minutes of Director's Meeting, 31/01/15

[Andy Gaskell]

Hi Guys

Sounds a good meeting, nice one :)

Re an accountant...

I used to use Ian at TaxAssist on Rosemount Place, see
http://www.taxassist.co.uk/accountants/aberdeen .  He was always fair, open
minded, good at explaining options, helpful generally, and got everything
done.  I'm not sure if he'd be able to do it for £400 p/a but worth
asking.

Two years ago I switched to doing it myself using FreeAgent.  It is kind of
a nice system as it'll do all the book-keeping and imports Bank activity
automatically.  I think FreeAgent would be about £400 p/a.  I think it's
kind of nice if you're into doing things yourself and nice web UIs.

I'd recommend Ian at TaxAssist as a good option, but I'd also recommend
FreeAgent as an equally good alternate option.

So there are two suggestions :)

Cheers

Andy


On 1 March 2015 at 18:14, Dave Hibberd <d at vehibberd.com> wrote:

> Good Evening Hackers!
>
> Find below the minutes of meeting for the last Directors meeting, as
> approved by the directors for public release. Sorry about the timing, I
> meant to send these sooner, but they got put to the back of my brain
> under the pressure of all the serious business I do on a daily basis!
>
> We'd appreciate it if you would have a look at the below and pass comment
> on
> what we discussed.
>
> It's really important to remember the space belongs to all of us, and
> that the management and processes involved are open to debate,
> discussion and scrutiny. If you disagree with anything that the
> directors decide, send us a message telling us what you think and why
> it's better. You can message me privately, and you can message all the
> directors privately at:
>
> 57north-ctte-private at lists.57north.co
>
> You can also message publically in reply here or on
>
> 57north-ctte at lists.57north.co
>
> Much Love
>
> Hibby
>
>
> Directors meeting 31/01/15
>
> Attending:
> Dave Hibberd, Tom Jones, Carl Anderson, Ed Watson, Rob McWilliam
>
> Meeting start: 15:20
>
> Chair: Dave Hibberd
>
> Minute: Edward Watson
>
> 1) Table a resolution to acquire services of an accountant for our
> hackerspace and authorise payment limit for said accountant
> All: recommended by other spaces that we need an accountant
> All: suggest £400 as a ceiling value
>
> RESOLUTION to set payment limit of £400: passed unanimously. All
> directors tasked to research accountants by 14th Feb
>
> 2) Discussion regarding the administration of space servers  (e.g.
> delegation and communication)
>
> DH: We need to know who owns and operates everything including domains.
> All: .co domain to be kept for time being, redirecting to new .org.uk
> All: We need to transfer servers, certs and domains to '57north Hacklab
> ltd'
> RM: cannot take control of KS1.hackerdeen (host for hackhub.)
> ALL: need to transfer to space-owned server, need a plan for that -
> possibly Garioch
> RM: Server Garioch is not secure, therefore not fit for use presently.
> EW: Who will manage the machines?
> RM: suggests assigning managers to specific services, all directors
> should have access to the key 3 servers (KS1, Garioch and Doorbot)
> TJ: suggest 57n keypair, with public key shared
> RM: will take on the 3 servers for the short term
> ALL: Directors to seek long term solution
> DH: suggests adding personal web space
> RM: re Wiki, we can have a mirror of the hackr version that backs-up
> ALL: re space infrastructure - Suggests 5 public-facing services for
> consideration: Front web page, membership, wiki-backup, DNS and mail
> server (inc mailman)
> EW: Can we have one box for these?
> ALL: has been tried before, not successfully
> ALL: Buy a VPS package from Bitfolk
> CA: £90/yr quote for bitfolk
> ALL: Use Garioch as is, spin up a new bitfolk VPS and migrate hackhub to
> it.
>
> RESOLUTION to buy-in a bitfolk base VPS: passed unanimously.
>
> RM: what about users access to Garioch
> TJ: Remove all accounts to the key 3 servers, then add accounts for
> those who want access.
> ALL: RM tasked to do the above
>
> 3) Directors keysigning
>
> 4) Review progress of past actioned agenda items
>
> EW: additional AP to add all directors to non-moderation on announce
> mail list
> RE re locations, nothing affordable has been found. Directers to
> continue looking for new space opportunities
> RE door intercom, check with landlady
> RE Key policy,
>  RM: Need to audit who has keys, DH to email group
> RE Rates
>  TJ: Landlord is registered to pay for building, seems no rates needed
> for our size
>  RM: We still need to register for it and perhaps check with landlady
>  EW: email landlady re this
> RE More room in the building would be good
>  EW: email landlady re this
>
> 5) AOCB
>
> a) Venue for decision making
>  ALL: discussions physically at the space that lead to decisions
> should be sent to the discuss mail list
>
> b) Financial reporting
>  ALL: from the 1st of the month, treasurer to email: Monies in, Monies
> out, Balance to Announce
>
> c) Code of conduct
>  All: we need an official code of conduct and diversity statement, CA
> to add to new wiki.
>
> d) lease
>  EW to email landlady for 6mth lease + rates + more room
>
> e) Who owns the public-facing social media?
>
> FB: CA
> Twitter: TJ
> Flickr: RM
> G+: CA
> Subreddit: IRL
> IRC: IRL
>
> Meeting end: 16:54
>
>
> --
> Blog:           http://www.hibby.info
> Linkedin:       http://www.linkedin.com/in/davehibberd
> Fingerprint:    5E4F 5451 93E8 969C 8A59
>                 B80A 03A1 FB7A 1904 771B
> Twitter:        @Hibbie
> Call:           MM3ZRZ
>
> 57North Hacklab Ltd. is a company registered in Scotland (No. SC470230).
> 57North and 57North Hacklab are trading names of 57North Hacklab Ltd.
> _______________________________________________
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>



-- 
Andy Gaskell
Head Developer
Software Systems: Open For Business
Email: ag at ssofb.co.uk
Web: http://www.ssofb.co.uk
Mobile: 07745 924 449
Office: 01224 312857
Skype: andy_at_ssofb
LinkedIn: http://www.linkedin.com/in/agaskell
Office: 40 Raeden Park Road, Aberdeen, AB15 5LQ.
Limited company: SC347800
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